Admissions-Tuition-and-Financial-Aid-BW

When is Tuition Due?

For degree and non-degree students, tuition is due in full the first official week of each semester unless you are making regular, monthly payments to TuitionPay (see below). Audit & Enrichment participants are required to submit payment at time of registration.

Tuition is due the first official week of each semester

Tuition Deadlines

Tuition for credit students is due in full the first official week of the semester, regardless of when your class meets. This includes Online C Session and doctoral courses. 

Please see campus schedules listed below. The first day of classes may vary from campus to campus.

Online Campus

Session A

First Day of Semester:
(regardless of when course meets)
Aug 29, 2016
Tuition Due Date:
(regardless of when course meets)
Pay by Sep 02
First Late Fee:
(possible drop for nonpayment *)
Sep 30
Additional Late Fee: End of each month
Last Day of Semester: Dec 16

* Students with 12 or less successfully accumulated credit hours - Courses may be dropped for nonpayment on this date. Students with more than 12 successfully accumulated credit hours may receive additional communication before courses are dropped.

Session B

First Day of Semester:
(regardless of when course meets)
Aug 29, 2016
Tuition Due Date:
(regardless of when course meets)
Pay by Sep 02
First Late Fee:
(possible drop for nonpayment *)
Sep 30
Additional Late Fee: End of each month
Last Day of Semester: Oct 21

* Students with 12 or less successfully accumulated credit hours - Courses may be dropped for nonpayment on this date. Students with more than 12 successfully accumulated credit hours may receive additional communication before courses are dropped.

Session C

First Day of Semester:
(regardless of when course meets)
Oct 24, 2016
Tuition Due Date:
(regardless of when course meets)
Pay by Sep 02
First Late Fee:
(possible drop for nonpayment *)
Sep 30
Additional Late Fee: End of each month
Last Day of Semester: Dec 16

* Students with 12 or less successfully accumulated credit hours - Courses may be dropped for nonpayment on this date. Students with more than 12 successfully accumulated credit hours may receive additional communication before courses are dropped.

Portland Campus
First Day of Semester:
(regardless of when course meets)
Sep 06, 2016
Tuition Due Date:
(regardless of when course meets)
Pay by Sep 09
First Late Fee:
(possible drop for nonpayment *)
Sep 30
Additional Late Fee: End of each month
Last Day of Semester: Dec 16

* Students with 12 or less successfully accumulated credit hours - Courses may be dropped for nonpayment on this date. Students with more than 12 successfully accumulated credit hours may receive additional communication before courses are dropped.

San Jose Campus
First Day of Semester:
(regardless of when course meets)
Sep 06, 2016
Tuition Due Date:
(regardless of when course meets)
Pay by Sep 09
First Late Fee:
(possible drop for nonpayment *)
Sep 30
Additional Late Fee: End of each month
Last Day of Semester: Dec 17

* Students with 12 or less successfully accumulated credit hours - Courses may be dropped for nonpayment on this date. Students with more than 12 successfully accumulated credit hours may receive additional communication before courses are dropped.

Sacramento Campus
First Day of Semester:
(regardless of when course meets)
Sep 06, 2016
Tuition Due Date:
(regardless of when course meets)
Pay by Sep 09
First Late Fee:
(possible drop for nonpayment *)
Sep 30
Additional Late Fee: End of each month
Last Day of Semester: Dec 16

* Students with 12 or less successfully accumulated credit hours - Courses may be dropped for nonpayment on this date. Students with more than 12 successfully accumulated credit hours may receive additional communication before courses are dropped.

Doctoral Level Tuition Deadlines

Cohort Fee  (D.Min Cohort students only)
Class Starts:
see course dates
Seminar Starts: fee per course
Fee Due with Registration:
(Cohort fee in addition to D.Min tuition)
$250  Pay by Sep 9
Tuition Due on First Day:
(of semester)
non refundable
First Late Fee: Sep 30
Additional Late Fee: End of each month
Last Day of the Course: see course dates

Audit / Enrichment Participants 

Tuition is due with registration.

 

Payment Methods

Tuition for credit students is due in full the first week of each semester. All payments should be submitted online using S.I.S., our Student Information System. Making payments on line is easy, convenient, secure, and saves time. S.I.S. requires a log on and PIN number and is available 24 hours a day.  

Western has added eChecks (electronic checks) as a payment option on SIS. In order to keep tuition costs low, Western encourages all students to pay by eCheck or paper check whenever possible. Students mailing checks can send them to Western Seminary, Attn: Cashier, 5511 SE Hawthorne Blvd, Portland, OR 97215.

Western also accepts Visa, MasterCard and Discover credit cards. Begining Fall 2014, there is a 2.65% fee on debit and credit card transactions charged by Frontstream.  You can avoid this fee by paying with eChecks or by mailing a paper check to Western Seminary.

Audit/Enrichment participants are expected to pay for classes upon registration.

 

When Is My Account Considered Delinquent  

If payment is not received by the due date, your account is considered delinquent. A monthly late fee will be charged on all balances at the end of each month. In addition, your registration may also be cancelled for non-payment.

Cancellation of Registration for Non-Payment

If a student is delinquent on account, the Seminary reserves the right to cancel registration for non-payment.  Western Seminary does not have individual payment plans for students who are currently enrolled. Tuition must be paid in full unless the student has an approved Tuition Pay contract (See Plan B).

Registration may cancelled for non-payment on the first day of the third week (unless otherwise noted) for degree students with less than 12 credit hours successfully completed. Students with 12 or more credit hours successfully completed may receive additional communication prior to cancellation.

A student may not register for classes, secure grade reports or transcripts or attend classes in any subsequent semester if he/she has not completed payment for courses already taken. If a student’s registration is cancelled, the student may not re-enroll until his/her account is cleared and appropriate payment has been made for new enrollment.   Notification of Cancellation will be sent by the Cashier via email.  Students should contact the Cashier with questions at This email address is being protected from spambots. You need JavaScript enabled to view it.

Failure to pay a past-due account results in the account being turned over to a debt-collections firm.  The institution reserves the right to add to the debt any collection and court costs subsequently associated with collection of the debt.   See Collection Process for past-due accounts.

Plan B: Tuition Pay (monthly payments), 3rd Party, and Student Loans

Recognizing that some students are not able to pay the full amount when tuition is due, the Seminary offers a monthly payment option available through TuitionPay. There is a per semester enrollment fee for this plan charged by TuitionPay.

Monthly payment plans start on the month prior to the semester start date and break your tuition up into 4 equal payments. Contracts are offered as follows:

Fall semester: 4 payments, Contract begins August 1st.   Payment months are August through November
Spring semester: 4 payments, Contract begins December 1st. Payment months are December through March
Summer semester: 4 payments, Contract begins April 1st. Payment months are April through July
Make your payment directly to TuitionPay on the 1st of each month. TuitionPay will remit your payment to Western on the 1st of the following month. For example; the payment you make to TuitionPay on August 1st will be posted to your Western student account in the first week of September.

Make sure to keep your payments current with TuitionPay in order to avoid late fees with Western. Should you make a late payment on TuitionPay, you may be subject to a late fee with Western in addition to TuitionPay’s late fees.

Late Start: If you sign up late for TuitionPay, you will need to make 2 payments when you register. For example, if you sign up for the fall semester on September 1st, you will need to catch up and pay both the August and the September payment in addition to the enrollment fee.

To manage all aspects of your TuitionPay account, or to enroll or renew tuition payment plans please log on to:

MANAGE OR ENROLL IN TUITIONPAY    

 

Students Waiting for Loans or Third Party Payments

Financial Aid:  It can take up to 8 weeks to receive financial aid, so prepare now to pay in full by credit card, or enroll in TuitionPay if your financial aid or third party check does not arrive by the first week of the semester. Failure to pay on time may result in the Business Office dropping you from your courses.

Government Benefits: Western has accounts with several government agencies such as the VA, GoArmyEd, U.S. Coast Guard, AmeriCorps, and state rehabilitation programs, and voluntarily assists students with billing each semester. Please provide a written copy of the Approved Tuition Assistance Form or Award letter from the agency along with contact and billing information to the campus coordinator or the Portland Cashier for processing. You are responsible for making sure that all approvals and deadlines have been met to satisfy the agency requirements. Please keep in contact with the campus coordinator and follow up with the agency as required until payment has been received by Western and posted to your student ledger.

If the government agency pays Western Seminary directly, you are required to select and meet requirements of either paying in full or having a current TuitionPay contract for your estimated portion by the semester due dates. You are still responsible to pay your tuition should the agency deny your benefits for any reason. You will also be required to pay Western for any benefits that need to be refunded to the agency by Western due to dropped classes.

If the agency pays you directly, you are required to select and meet requirements of either paying in full or having a current TuitionPay contract in full by the semester due dates.

If a situation arises where Western needs to obtain an account in order to process your government tuition assistance, you will be required to pay your tuition in full by the due date for the first semester and be refunded once the government payment has been received as it can take 2 to 3 months to establish, submit, and receive payment on new accounts.

Collection Process for Past-Due Accounts

For non-credit courses, tuition is due upon registration. For credit courses, tuition is due in full the first official week of the semester, regardless of when the class meets (this includes online session C courses.) Please check the class schedule for the official semester dates. The first day of classes may vary from campus to campus. Generally speaking, the first week of the semester occurs in the first week of January, May and September.  An account becomes delinquent after the due date.  Accounts will be turned over to collections 60 days after the semester has ended if no payment arrangements have been made. Collection efforts are not initiated against anyone making reasonable, regular payments against his/her balance in a timely and realistic fashion.  This does not imply that students may begin a following semester with a previous balance. 

Treatment of Title IV Funds

Direct Loan recipients: When a student withdraws: Unearned Title IV funds must be returned to the lender.  If you are a loan student, please contact the Financial Aid Director for a copy of the return of unearned funds calculation. The loan refund calendar is tied to the US Department of Education regulations and has no relationship to the school refund calendar.

 

Get in Touch

Katy Shaw
Katy Shaw
Finance Associate
This email address is being protected from spambots. You need JavaScript enabled to view it.
503.517.1888