Students' Right to Privacy

Public Notice Designating Directory Information

Western Seminary designates the following student information as public or “Directory Information.” Such information may be disclosed by the Seminary for any purpose, at its discretion: name, student ID number, spouse name, campus mailbox, postal address, telephone number, electronic mail address, program of study, photograph, dates of attendance, degrees conferred, honors recognition, home state or country, and previous institutions attended.

Currently, enrolled students may withhold disclosure of any item of information under FERPA, as amended. To withhold disclosure, written notification must be received in the Records Office within the first two weeks of each semester. Forms requesting the withholding of Directory Information are available in the Records Office and on the website. Request for non-disclosure will be honored by the institution for only one academic year; therefore, authorization to withhold directory information must be filed annually.

Notification of Rights Under FERPA

The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the Seminary receives a request for access. A student should submit to the Registrar a written request that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the Seminary to amend a record should write the Registrar, clearly identify the part of the record the student wants to be changed, and specify why it should be changed. If the Seminary decides not to amend the record as requested, the seminary will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the Seminary discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  4. The Seminary discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Seminary in an administrative, supervisory, academic or research or support staff position; a person or company with whom the Seminary has contracted as its agent to provide a service instead of using seminary employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review a record in order to fulfill professional responsibilities for the Seminary. Upon request, the Seminary also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
  5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the seminary to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office; U.S. Department of Education; 400 Maryland Avenue, SW; Washington, DC 20202-5901

Directory Information

Under the provisions of FERPA, Western Seminary may release to the public “directory information” regarding current and former students without the student’s consent. This may be in the form of, for example, campus directories or graduation programs. Directory information includes: name, photograph, spouse name, postal address, telephone number(s), email address, program of study, dates of attendance, home state/country, degree(s) conferred, and previous institutions attended.

All other information that Western Seminary maintains in its educational records can only be released with the student’s signed consent.

You have the right to withhold the release of such directory information. Please carefully consider the consequences of a decision to withhold directory information, as any future requests for such information from non-institutional persons or organizations will be refused.

Western Seminary will honor your request to withhold your information but cannot assume responsibility to contact you for subsequent permissions to release them. The institution assumes no liability for consequences for honoring your instructions to withhold directory information.

Withhold Directory Information