Payments from Other Sources
Students Waiting for Loans or Third Party Payments
Financial Aid: It can take up to 8 weeks to receive financial aid, so prepare now to pay in full by credit card, or enroll in TuitionPay if your financial aid or third party check does not arrive by the first week of the semester. Failure to pay on time may result in the Business Office dropping you from your courses.
Government Benefits: Western has accounts with several government agencies such as the VA, GoArmyEd, U.S. Coast Guard, AmeriCorps, and state rehabilitation programs, and voluntarily assists students with billing each semester. Please provide a written copy of the Approved Tuition Assistance Form or Award letter from the agency along with contact and billing information to the campus coordinator or the Portland Cashier for processing. You are responsible for making sure that all approvals and deadlines have been met to satisfy the agency requirements. Please keep in contact with the campus coordinator and follow up with the agency as required until payment has been received by Western and posted to your student ledger.
If the government agency pays Western Seminary directly, you are required to pay your share of the tuition by the semester due date or create a TuitionPay contract for your estimated portion by the semester due date. You are still responsible to pay your tuition should the agency deny your benefits for any reason. You will also be required to pay Western for any benefits that need to be refunded to the agency by Western due to dropped classes.
If the agency pays you directly, you are required to pay your tuition in full or create a TuitionPay contract by Western's semester due dates.
If a situation arises where Western needs to obtain an account in order to process your government tuition assistance, you will be required to pay your tuition in full by the due date for the first semester and be refunded once the government payment has been received as it can take 2 to 3 months to establish, submit, and receive payment on new accounts.
Treatment of Title IV Funds
Direct Loan recipients: When a student withdraws, unearned Title IV funds must be returned to the lender. If you are a loan student, please contact the Financial Aid Director for a copy of the return of unearned funds calculation.
The loan refund calendar is tied to the US Department of Education regulations and has no relationship to the school refund calendar.