Students Student Privacy Rights

Student Privacy Rights (FERPA)

Annually, Western Seminary informs students of the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. This Act was designated to protect the privacy of education records, to establish the rights of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office concerning alleged failures by the institutionto comply with FERPA.

Student Rights

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the Seminary receives a request for access. Students should submit to the Registrar written and signed requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. The Registrar’s contact information is:

    WESTERN SEMINARY
    Attn: Reid Kisling, Registrar
    5511 SE Hawthorne Blvd.
    Portland, OR 97215
    (503) 517-1820 or (877) 517-1800 ext. 1820
    (503) 517-1801 fax
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask the Seminary to amend a record that they believe is inaccurate. They should write the Registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the Seminary decides not to amend the record as requested by the student, the Seminary will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
    • One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the Seminary in an administrative, supervisory, academic or research, or support staffposition; a person or company with whom the Seminary has contracted (such as an attorney, auditor, student loan clearinghouse, address locator, or collection agent); a person serving on the Board of Trustees; or a student serving on an official faculty committee.
    • A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
    • Upon request, the Seminary may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Seminary to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

    FAMILY POLICY COMPLIANCE OFFICE
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-4605

Directory Information

Western Seminary may release to the public "directory information," such as name, email address, dates of attendance, etc., without a student's consent. However, students have the right to withhold the release of such information.

Possible Consequences of Withholding of Information

Under the provisions of FERPA, Western Seminary may release to the public “directory information” regarding current and former students without the student’s consent. This may be in the form of, for example, campus directories or graduation programs. Directory information includes: name, photograph, spouse name, campus mailbox, postal address, telephone number(s), email address, program of study, dates of attendance, home state/country, degree(s) conferred, and previous institutions attended. (All other information that Western Seminary maintains in its educational records can only be released with the student’s signed consent.) You have the right to withhold the release of such directory information. Please consider carefully the consequences of a decision to withhold directory information, as any future requests for such information from non-institutional persons or organizations will be refused. Western Seminary will honor your request to withhold the information indicated below but cannot assume responsibility to contact you for subsequent permission to release them. Regardless of the effect on you, the institution assumes no liability for consequences for honoring your instructions to withhold directory information.

Form for Omitting Directory Information