Academic Warning, Probation and Dismissal

Entering on Academic Probation

Incoming students may be admitted on academic probation for several reasons:

  1. The student’s undergraduate grade point average (G.P.A.) was below the admission standard.
  2. The student’s baccalaureate degree was lacking or granted from a non-accredited institution.

In such cases, the probationary status may be removed after the completion of 12 credit hours above the degree (or intended) program minimum standards or as outlined in your admissions letter. Work with your advisor early on to select the best classes to help you be successful and find supports and resources needed for graduate level work. 

Degree Program Minimum Standards

To remain in good academic standing, students must earn and maintain a minimum term and cumulative G.P.A. above

  • 2.50 for MDiv, GSC, and GSD degrees
  • 3.00 or MA(BTS), MAML, MAC, ThM, DMin, EdD, and DIS degrees

Academic Warning

Students who earn a low course grade(s) and are below the required term or cumulative G.P.A. for their degree program will be placed on Academic Warning for the following term. S.I.S. or your academic warning letter will ask you to meet with your academic advisor, program faculty or student services team member to help you assess what happened last term and develop a plan to raise your G.P.A.. Until this conversation takes place, a registration hold will remain on your S.I.S. account.
Consideration:  Academic Warnings are given one time before they escalate into probation. Meaning, students who earn low grades under their program term minimum two consecutive terms in a row will be placed on Academic Probation. Both Academic Warning and Academic Probation are placed on official student transcript.

Academic Probation

MA or MDiv degree students* who earn a course grade(s) of either Ds or Fs (first occurrence) or are below the required term or cumulative G.P.A. (second consecutive occurrence) will be placed on Academic Probation the following term. Probation is meant to be reflective and rebuilding experience rather than punitive. An S.I.S. notice or your academic probation letter will ask you to meet with your advisor or campus Student Services Director/Student Development Dean to develop an Academic Plan for Success, APS, to review success obstacles and find support, resources and accountability. A key goal in this conversation will be to discuss retaking classes, if needed, and to help you raise your G.P.A. above degree program minimums. Until this conversation takes place, a registration hold will remain on your S.I.S. account. Email This email address is being protected from spambots. You need JavaScript enabled to view it. for any questions.

Pro-tip:  If you've failed a class, consider revising your classes before the next term. Talk with your advisor about reducing your course load, taking classes that might help "lighten the load" so you can be more successful.

*ThM and doctoral students should consult their program handbooks for what grade triggers a probation.

Continued Probation and Suspension:  If the academic probation status continues for a second semester, the student is placed on continued academic probation and asked to meet with a student development dean**. After a probation or continued probation, students may voluntarily choose to sit out a term until academic or personal challenges have resolved or he or she is able to give more time to focusing on studies. Suspension follows if grades do not meet term or cumulative G.P.A. minimums. S.I.S. registration holds or academic probation/suspension letter will give you next steps to remove the hold.

Dismissal:  When students return from a suspension they have limited time (one term unless otherwise stated) to bring their G.P.A. above minimum standards. Failure to do so, means the student is subject to review and vote by the faculty Student Development Committee for dismissal from their program and the Seminary. If the student is dismissed, he or she may appeal to the Student Development Committee for reinstatement. The student must show that there were exceptional circumstances involved and provide evidence indicating that he or she can remove the grade point deficiency within one semester. Appeals for reinstatement will be considered for the next semester. The committee will also let the student know if after time away from studies has passed, a student with a dismissal may reapply to the Seminary through admissions. In most cases dismissal is final, especially in cases of academic probation as a result of plagiarism or cheating, and will be noted on official transcript.

**Veterans Administration standards for progress are the same with one exception: recertification will not be granted if, after one semester of probation, the cumulative G.P.A. has not been raised to the minimum standard.